Renting office space and what to consider

For many entrepreneurs and organisations, choosing the right office space is an important step. It’s not only about having enough desks, but also about the appearance of the building and the possibilities it offers for the future. Because the market is large and diverse, it can be difficult to make the right choice. By carefully considering location, lease agreements and facilities, a clear picture emerges of which space best suits the business.

Different types of office spaces

Anyone looking for an office space will quickly discover that there are many different options. Larger companies often rent complete floors with fixed desks, while smaller businesses tend to prefer shared offices or flexible workplaces. There are also business centres that include facilities such as meeting rooms and reception services. The most suitable option depends on the size of the company and the way it operates.

The impact of location and accessibility

The location of an office has a major impact on both staff and clients. A central spot with good access to public transport makes it easier to attract employees, while clients can find their way more easily. For businesses that receive frequent visitors, parking facilities are also important. In addition, the character of the surrounding area can contribute to the organisation’s image. For companies that value a modern and innovative environment, it may be worth considering concepts such as sollf, where location and functionality are combined in a smart way.

Costs and additional expenses

Beyond the basic rent, there are always additional expenses to consider. These may include service charges, utilities and cleaning. With some offices these are included, with others they must be paid separately. It’s important to have a clear overview of the full cost picture in advance. This way, a business can avoid unexpected costs that might stretch the budget. A thorough comparison between different buildings helps to identify where the total cost is most favourable.

Flexible or fixed lease agreements

Not every business wants to commit to a long lease right away. For young enterprises, a flexible contract can be attractive as it allows them to scale up or down as needed. For established organisations, stability is often more important, and they may opt for a fixed lease with certainty about rent and duration. By carefully weighing up which arrangement best matches the company’s strategy, it becomes easier to make the right choice.

Facilities and future-oriented planning

An office space is about more than just desks and meeting tables. Modern buildings often provide high-speed internet, shared canteens and sometimes even extras such as gyms or a staffed reception. For start-ups, these shared facilities are especially valuable as they don’t have to organise everything themselves. It’s also wise to think ahead: will the space still suit the company’s plans in the coming years, and are there opportunities for expansion?

The importance of professional advice

Because renting office space involves contracts, costs and long-term commitments, many businesses choose to seek professional advice. A broker or advisor can provide insight into the current market, help with negotiations and ensure that all legal aspects are covered. This not only saves time but also offers reassurance that the agreement truly fits the company’s needs.